Professional Hotel Proposals & Rate Quotes

Win More Group Bookings with Instant Quotations

Create elegant price estimates for group stays, corporate events, and wedding packages. Send branded PDF quotes and convert accepted proposals into active reservations automatically.

Start Free Trial See How It Works
yourhotel.com/admin/quotations
Quotation & Proposal Center
Recent Group & Event Quotes
Active Estimates
QT-2026-089 Approved
Acme Corp Retreat (25 Rooms)
Total: $12,450 • Valid till Sep 15
QT-2026-092 Sent / Pending
Smith Wedding Package
Total: $8,900 • Link Viewed
QT-2026-095 Draft
Tech Summit Banquet
Total: $5,200 • Pending Review
60%
Faster Proposal Delivery
1-Click
Quote to Reservation Sync
100%
Tax & Price Accuracy
Live
Client Engagement Tracking

Streamlined Sales Flow

How Quotation Management Works

Turn inquiries into confirmed revenues with a simple 4-step workflow.

1
Build Proposal

Select room categories, add F&B requirements, and set customized seasonal discounts.

2
Send to Guest

Share via direct link, instant email PDF, or WhatsApp message in seconds.

3
Client Approval

Guests review terms, choose add-ons, and accept proposals on their smartphone.

4
Auto Conversion

Accepted proposals convert into active bookings and advance deposit invoices automatically.

Feature Overview

8 Tools for Instant & Accurate Pricing

Everything your reservation and sales teams need to draft and close quotes fast.

Multi-Item Cost Estimator

Combine room rates, banquet space rentals, custom menus, and audio-visual charges into one consolidated quote.

Branded PDF Generation

Export polished PDF estimates complete with hotel logos, customized terms & conditions, and payment breakdowns.

Quote Expiry & Auto-Reminders

Set quote validity deadlines to lock in rates and send automated follow-up emails before prices expire.

1-Click Booking Conversion

Convert approved client proposals directly into confirmed hotel reservations without re-entering details.

Client View Tracking

Receive real-time notifications when a potential client opens or downloads your proposal link.

Dynamic Tax & Discount Rules

Automatically apply city taxes, service charges, corporate discounts, or seasonal package markdowns.

Proposal Versioning

Maintain revisions easily when clients request altered headcounts, changed dates, or alternative menu items.

Sales Pipeline Analytics

Track quote win/loss ratios, average quotation turnaround times, and sales performance by representative.

Higher Conversion Rates

Close Corporate & Group Deals Faster

Delays in providing quotes lead to lost bookings. Our integrated estimation system allows your team to generate accurate, itemized proposals in minutes.

Digital Customer Acceptance

Allow clients to accept proposals online from any mobile device with a digital signature.

Automated Folio Linkage

Transfer quoted prices directly to master folios upon reservation confirmation.

Quotation Generator Interface

FAQ

Frequently Asked Questions

Common inquiries regarding hotel proposal and quote management.

Yes! You can bundle guest room packages, banquet hall rentals, catering, and additional services into a unified proposal.
Upon client acceptance, the system prompts you to convert the quote into a confirmed booking, locking in dates and auto-generating an advance deposit invoice.
Yes, you can upload your logo, define brand colors, and customize invoice footer disclaimers, cancellation terms, and bank details.
FLEXIBLE PRICING

Simple, Transparent Plans Built for Every Business

Choose the ideal plan with powerful features, modules, and limits designed to scale your operations effortlessly.

Free Plan

₹0.00 Pay Monthly

Best plan to start with. Create menu for your restaurant and let the customers check it out.

Get Started
Menu
Menu Item (10)
Item Category
Area
Table
Reservation
KOT
Order
Customer
Staff
Report
Delivery Executive
Waiter Request
Expenses
Payment
Settings
Cash Register
Inventory
Kiosk
Multiple Kitchen
WhatsApp
Loyalty
Hotel
Sms
AI Assistant
permissions.modules.Ondc

Starter Plan

₹199.00 Pay Monthly

₹1,999.00 Pay Annually Save 16%

Everything in Free + KOT, Waiter Calling, Reservations, Reports, Customer Display System

Get Started
Menu
Menu Item (100)
Item Category
Area
Table
Reservation
KOT
Order (100 per day)
Customer
Staff (5)
Report
Delivery Executive
Waiter Request
Expenses
Payment
Settings
Cash Register
Inventory
Kiosk
Multiple Kitchen
WhatsApp
Loyalty
Hotel
Sms
AI Assistant
permissions.modules.Ondc

Growth Plan

₹499.00 Pay Monthly

₹4,999.00 Pay Annually Save 17%

Everything in Silver Plan + Inventory, Cash Register, Expenses, Staff Management and Multiple Kitchen

Get Started
Menu
Menu Item (500)
Item Category
Area
Table
Reservation
KOT
Order (Unlimited)
Customer
Staff (20)
Report
Delivery Executive
Waiter Request
Expenses
Payment
Settings
Cash Register
Inventory
Kiosk
Multiple Kitchen
WhatsApp
Loyalty
Hotel
Sms
AI Assistant
permissions.modules.Ondc

Pro Plan

₹999.00 Pay Monthly

₹9,999.00 Pay Annually Save 17%

The complete package with Hotel Module including bookings from customer.

Get Started
Menu
Menu Item (Unlimited)
Item Category
Area
Table
Reservation
KOT
Order (Unlimited)
Customer
Staff (Unlimited)
Report
Delivery Executive
Waiter Request
Expenses
Payment
Settings
Cash Register
Inventory
Kiosk
Multiple Kitchen
WhatsApp
Loyalty
Hotel
Sms
AI Assistant
permissions.modules.Ondc

Start Sending Winning Hotel Proposals

Speed up sales cycles, reduce manual pricing errors, and boost booking conversion rates.

Start Free Trial Explore Quotation Workflow